Holistic Oasis Office

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8 Key pillars

1. Ambiance spaces

2: Structure  

3: Healthy - Delicious Menu

4: Physical activity

5: Mental wellness

6: Personal development

7: Corporate culture

8: Comfort 

 

Pillar 1. Ambiance spaces 

The program will make clever use of existing spaces and convert these into Holistice Office Oasis.

There are effective combinations of certain spaces

• Workspaces for office tasks
• Boardroom & Quests comfort space

• Movement space & Yoga space 

• Unwinding space for reading, & reflection & creative space for art

• Kitchen & Canteen & Shop for super foods

• Outdoor use of public* spaces & Vast nature  (*gratitude to the government to promote wellbeing and movement)

 

Optimal working spaces within the Holistic Office Oasis, incorporating the following elements:

• Ergonomic Furniture: Provide comfortable and adjustable chairs, desks, and other furniture to support proper posture and prevent strain or injury. Ergonomic furniture plays a crucial role in your home office's health. So, by ensuring correct posture and reducing strain, you can not only work more productively but also improve your long-term health and well-being. 

https://www.onyo.io/en/how-ergonomic-furniture-benefits-your-health-in-the-home-office/ 

• Natural Light: Optimize access to natural light by positioning workstations near windows or using glass partitions, which can boost mood and productivity.

https://www.washingtonpost.com/home/2023/04/11/lighting-mental-health-well-being/ 

• Minimal Distractions: Designate quiet zones or implement noise-reducing measures to minimize auditory distractions, ensuring a peaceful and focused work environment.

  With open office acoustics, employees often find it challenging to focus and concentrate. As a result, efficiency and output both take a pretty big hit. Not only that, but open spaces have also been linked with lower job satisfaction, increased sick days, and higher turnover rates — all of which are bad business for today’s bottom-line-minded companies.

https://unikavaev.com/blog/how-to-create-quiet-zones-and-privacy-areas-in-the-workplace/ 

• Biophilic Design: Integrate natural elements such as plants, natural materials, and nature-inspired artwork to create a calming and refreshing atmosphere. Research shows that incorporating natural elements into the workspace can significantly boost productivity. When we're surrounded by greenery, natural light, and natural materials, we tend to be more focused, creative, and engaged in our tasks.

https://rootinnature.ca/5-proven-benefits-of-natures-impact-in-the-workspace/  https://www.archdaily.com/985534/biophilic-offices-landscape-and-the-working-environment 

plants why & which 

• Adjustable Temperature: Ensure employees can control the temperature in their workspace, promoting thermal comfort and well-being. Windows open, fresh air?
• Storage and Organization: Provide ample storage options and tools for employees to keep their workspaces tidy and organized, reducing stress and increasing productivity.
• Flexible Workspaces: Offer a variety of workspaces, such as standing desks, shared tables, or private booths, to accommodate different working styles and needs. Giving teams the flexible workspace they need to get things done can boost collaboration and office morale.

https://www.wework.com/ideas/workspace-solutions/flexible-products/what-is-flexible-office-space-workspace 

• Technology Integration: Equip workspaces with the latest technology and resources, such as high-speed Wi-Fi, wireless charging stations, and video conferencing capabilities, to support seamless collaboration and productivity.

By incorporating these elements into the working space of the Holistic Office Oasis, the company is creating an environment that optimizes employee comfort, well-being, and productivity, fostering a culture of engagement and satisfaction in the workplace.

Pillar 2: Structure  

Focuses on efficient time management using an unique fusion of balance in productivity & well being

By incorporating these time management and productivity strategies into the Structure pillar, the Holistic Oasis - Office program is equipping employees with the tools and techniques they need to balance their workload, prioritize effectively, and optimize their performance, ultimately contributing to a healthier and more satisfying work experience within the Holistic Office Oasis.

Key elements of this pillar include:

• Goal Setting: Encouraging employees to set specific, achievable goals provides direction and motivation while also fostering a sense of accomplishment. Goals will be set the day before at the unwinding hour. The goals will be written by hand this ensures engraving, the goals will be structured by the ABC and fused with the 1-3-5 rule. Bfore start the workday the goals will be reflected on into the first hour the socalled warming up hour. Goals also help you keep moving forward when life is full of day-to-day tasks.

Goal setting fusion: journalling*pomedoro**ABC*1-3-5*Kaizen*GTD*Reflection

https://www.betterup.com/blog/work-goal-examples 

• ABC Prioritizing: This method helps employees identify and rank tasks based on their importance and urgency, allowing them to effectively allocate time and energy to the most critical activities. A is the most important, highest priority task of the day. This task is done immediately first thing. This out of the way, will give light an sense of momentum for the rest of the day. B tasks are medium priority tasks and C least important.
• Deep Work: By dedicating long periods of uninterrupted time to focus on cognitively demanding tasks, employees can boost creativity, concentration, and overall productivity. The A task will be into deep work
• 1-3-5 rule  Prioritizing: This technique encourages employees to identify one large task, three medium-sized tasks, and five small tasks each day, providing a structured and manageable approach to daily goal-setting and productivity.
• Kaizen: Integrating continuous improvement philosophies, like Kaizen, promotes the notion that small, positive changes can lead to significant enhancements in work processes and personal development.
• Pomodoro Technique: Utilizing this time management method encourages focused work during 25-minute intervals, known as Pomodoros, followed by a 5-minute break, enhancing concentration and reducing burnout.
• Getting Things Done (GTD): Implementing the GTD approach empowers employees to effectively manage tasks, projects, and priorities, promoting clarity and organization.
• Reflection: Engaging in scheduled self-reflection helps employees analyze their experiences, learn from them, and make necessary adjustments to optimize their work processes and personal development. These reflection times are scheduled at the beginning of the work day, at the unwinding time before lunch and the last hour the so called unwinding hour. 

https://libguides.hull.ac.uk/reflectivewriting/reflection1a 

https://zenhabits.net/5-powerful-reasons-to-make-reflection-a-daily-habit-and-how-to-do-it/ 

3: Healthy - Delicious Menu

Vegan, raw, sugar & processed free, planet- & body friendly foods

Encourages making mindful unprocessed food that is - unmatched in the corporate culture - with the following focus on qualities such as daily:

• Hydration https://www.hse.gov.uk/temperature/employer/dehydration.htm
• Detox drinks & Effective hydration: electrolyte alkaline 

• Breakfast: fruit vitamin rich delicious smoothie bowls 

• Signature brain booster: vegan protein drink

• Lunch: rainbow salad, vegan sushi, humus, dips & dressing, soup & crackers

• Energy snacks: vegan raw food chocolate bars, energy rolls and trail mixes

• Warm healthy delicious comfort drinks: chai, golden milk, milkshakes, lemonades, herbal tea´s, coconut waters 

• Empowering employees to prep foods in a well equipped office kitchen boosts health, camaraderie and job satisfaction and gives opportunity to personalized and intuitive food & drinks 

4: Physical activity

Promotes the importance of incorporating regular exercise and movement into our daily routine to improve overall health and productivity

We adress daily:

• Slow Jogging: Encouraging gentle, low-impact cardiovascular exercise promotes heart health and can boost energy levels throughout the day.
• Deskercise: Providing desk-based exercises enables employees to integrate movement into their work routine, reducing sedentary time and promoting muscle engagement.
• Stretches & yoga help maintain flexibility, prevent stiffness, and reduce the risk of injury.
• Rotations: 
• Balance: Balance-focused activities contribute to core strength, stability, and overall body awareness.
• Cardio: Incorporating cardiovascular activities helps improve endurance, overall fitness, and mental clarity.
• Strength: Encouraging strength-based exercises can enhance muscle tone, posture, and overall physical resilience.
• Relaxation and Deep Breathing: Practicing relaxation techniques and deep breathing exercises aids in stress management, mental clarity, and overall well-being.
• Mindfulness in Movement: Promoting mindful movement encourages employees to cultivate awareness of their body and mind while engaging in physical activities.

By emphasizing the Physical Activity pillar within the Holistic Office Oasis, the program is providing employees with the tools, resources, and support they need to make movement and exercise a part of their daily work lives, ultimately enhancing their health, happiness, and professional performance

5: Mental wellness

Emphasizes the significance of managing stress, practicing mindfulness, and proven relaxation techniques fostering a positive work environment to support mental wellbeing

Mindfullness & Meditation in movement, working, eating, and communication:

• Mindfulness: Encouraging mindfulness practices helps employees cultivate present-moment awareness, leading to improved focus, resilience, and emotional intelligence.
• Meditation: Offering guided meditation sessions or quiet spaces for individual practice can promote relaxation, stress reduction, and overall well-being.
• Communication: Fostering open and respectful communication among employees contributes to a supportive and positive work culture.
• Connection: with elements, within and others. By fostering conscious connection a person will become a more rounded personality. Research show that connection supports brain function, mental and physical strenght
• Holistic corporate culture acknowledging the importance of work-life balance and creating a sense of belonging within the workplace supports mental well-being and employee satisfaction.

By integrating these mental wellness initiatives into the Holistic Office Oasis, prioritizing and supporting employees' mental health. This proactive approach not only benefits individuals but also contributes to a more engaged, productive, and satisfied workforce.

6: Personal development

Nurturing employees' personal growth, which in turn contributes to the overall success and performance of the company. By offering resources and opportunities that encourage self-reflection, creativity, and goal-setting, the company empowers its employees to develop their unique talents and skills.

Investing in employees' personal development fosters a culture of continuous learning, innovation, and commitment. As employees grow and thrive personally, they become more engaged, motivated, and productive in the workplace, directly contributing to the company's overall performance and success. This alignment of personal and professional growth demonstrates the company's commitment to its employees and creates a win-win situation for both parties.

• Journalling - Reflection - Goalsetting

• Creative expression

• Talent development

• Personal abbundance development

• Connection with natural elements

7. Corporate culture

Holistic network model

Innovative well being for employees, CEO and company

Fostering a strong corporate culture, modeled after the supportive structure of a holistic network, can truly enhance employee collaboration and satisfaction. By providing good food, organizing potlucks, and encouraging teamwork, the Holistic Oasis Office program creates an environment that feels welcoming and encourages employees to work together harmoniously.

• Open mindfull Communication: this holistic corporate culture encourages open and honest communication, where employees feel comfortable sharing their ideas.
• Mutual Respect: fostering a culture of mutual respect and understanding will create an atmosphere where employees are more likely to support and uplift one another, rather than compete.
• Shared Goals: by aligning the company's goals with the employees' own aspirations, the program is fostering a sense of unity and common purpose, which will in turn drive motivation and engagement.

8: Comfort 

The comfort elements below, combined with the other pillars of the Holistic Office Oasis concept, contribute to a supportive and empowering work environment. By prioritizing employee well-being and satisfaction, you're fostering a culture of engagement, loyalty, and overall success.

• Flexibility. Hours, Days, Ambience: Flexible work hours and the ability to work on preferred days can lead to better work-life balance and increased productivity. Additionally, creating different ambiances for various work functions allows employees to choose the environment that best suits their needs and preferences, whether that be a quiet space for focused work or a more collaborative area for team projects. Allowing employees to work during their most productive times can lead to higher job satisfaction and performance.

https://www.corporate-rebels.com/blog/semco 

https://www.linkedin.com/pulse/semcos-maverick-revolution-case-study-lessons-business-doug-verley-8saic 

https://hbr.org/1989/09/managing-without-managers 

• Menu: Providing a well-designed vegan raw super food menu ensures employees have access to nutritious, delicious meals that fuel their bodies and minds. This focus on inclusivity demonstrates that the company values and cares for its employees.
• Clothing: Encouraging comfortable and appropriate work attire helps employees feel more at ease and confident throughout the day.
• Unwinding Hour: Providing a dedicated hour for employees to relax and decompress can significantly reduce stress and promote work-life balance.
• Shop: Offering a conveniently located shop for employees to purchase necessary items can save time and contribute to overall convenience.

Superfood shop products

• Holistic Oasis Office - Restaurant: Within Walking Distance**: Easy access to healthy and delicious meal options can improve both physical and mental well-being. Great for work place and meetings as well. Family meetings, birthdays celebbrations, unwinding in informal atmos. - **Workshops**: Educational workshops on topics like healthy eating or stress management can equip employees with valuable knowledge and skills for personal growth.
• Goodie Bag: A welcome package with useful items like a personal blender, cooler backpack & training outfit both with company logo, copper water bottle & cups, ayurvedic personal care tools, and some other thing shows that the company is invested in employee health and satisfaction. 

Holistic Oasis Office - Goodie bag content & motivation 

• Ambiances for Different Functions: Tailoring workspaces to specific tasks or moods helps optimize productivity and fosters a sense of variety in the work environment
• Own responablitily. ¨In Brazil, where paternalism and the family business fiefdom still flourish, I am president of a manufacturing company that treats its 800 employees like responsible adults¨Ricardo Semler, Semco Brazil. n Brazil, where paternalism and the family business fiefdom still flourish, I am president of a manufacturing company that treats its 800 employees like responsible adults. So instead of a parent-‐child relationship, SEMCO treats it's people like equals. 

https://hbr.org/1989/09/managing-without-managers 

https://evolve2b.com/wp-content/uploads/2017/09/Semco-a-vision-of-the-future.pdf 

 

RESEARCH BACK UP

PILLAR 1 

https://www.washingtonpost.com/home/2023/04/11/lighting-mental-health-well-being/ 

Mission statement:  Holistic Oasis Office

Evolutionize the modern workplace by

offering transformative spaces and programs centered around movement and nutrition. We prioritize health, well-being, and sustainability, fostering a work environment that nurtures employees in all aspects of their lives

Through the focus - with the CEO and myself- on physical and mental well-being, we empower individuals to excel in their personal and professional lives

Index

8 Key Pillars

1. Ambiance 
2. Structured work
3. Menu
4. Movement 
5. Mental wellness 
6. Personal development 
7. Corporate culture 
8. Comfort 

Work day structure

Integrated Timemanagement techniques

1. Hour: 8-9 warm up
2. Hours: 9-11 deep work task A1
3. Hours: 11-12 medium B tasks 
4. Hour: 12-13 B tasks & 5 X 2 minute tasks 
5. Hour: 13-14 lunch
6. Hour: 14-15  C1-5 tasks 5x8 minute tasks 
7. Hour: 15-16 meeting
8. Hour: 16-17 unwinding D1-3+E1-3 

Circuits 8 units each

1. Outdoor movement: cardio, flexibility, strenght
2. Indoor movement: balance, strength, flexibility 
3. Deskercises: flexibility, strenght, balance 
4. Floor exercises: flexibility, relaxation 
5. Structured Timemanagement 
6. Nutrition raw superfood cuisine 
7. Unwinding practices
8. Positive selftalk & motivational score 

Company menu

1. Detox drink
2. Hydration 
3. Drinks
4. Smoothie bowls fruits & superfoods
5. Vegan protein brain booster shake 
6. Lunch: salad bar, salad in a jar, soups
7. Infusions herbal teas: single or mixed herbs
8. Energy snacks: fruit, energy rolls