Ti-´me´ management 

Quotes 

” The most efficient way to live reasonably is every morning to make a plan of one’s day and every night to examine the results obtained. “ - Alexis Carrel

” One always has time enough, if one will apply it well. ”. Johann Wolfgang Von Goethe

” One reason so few of us achieve what we truly want is that we never direct our focus; we never concentrate our power. “   

- Tony Robbins

” He who every morning plans the transactions of that day and follows that plan carries a thread that will guide him through the labyrinth of the most busy life.” - Victor Hugo

” Wisdom is knowing when to have rest, when to have activity, and how much of each to have. ” - Sri Sri Ravi Shankar

” One can find time for everything if one is never in a hurry. ”   - Mikhail Bulgakov

Seven Steps to Success

• Decide What You Want. Step number one, decide exactly what it is you want in each part of your life. ...
• Write it Down. Second, write it down, clearly and in detail. ...
• Set a Deadline. Third, set a deadline for your goal. ...
• Make a List. ...
• Take Action. ...
• Do Something Every Day. ...
• Action Exercises.

Bryan Tracy 

Time management

is the art of arranging and scheduling tasks to achieve your goals efficiently. It’s about knowing what to do and when, maximizing your time, resources, and strategies, and avoiding time-wasting activities.

In essence, it helps you to:

• maintain focus
• minimize distractions
• accomplish tasks
• maximize productivity in your work and life
• create a work-life balance.

With time management strategies in place, professionals can manage time more efficiently,

• take a break
• reduce stress levels
• identify non-essential tasks that use up plenty of valuable time, which could be shifted to more important tasks

Time management leads to:

• enhanced well-being
• more personal time
• higher job satisfaction.
• revenue growth
• optimize resource allocation
• ensuring all team members use their time efficiently
• identify non-essential tasks that use up plenty of valuable time
• shift to more important tasks
• leads to immense cost savings

What we avoid-change

Context switching:

• refers to the frequent shifting of focus between various unrelated tasks during a workday. For example, while working on a presentation slide deck, one may also frequently divert attention to checking emails. This is followed by transitions to tasks such as analyzing weekly sales reports, all while periodically interrupting workflow to respond to instant messages. Context switch, aka multitasking, increases stress levels and leads to poor decision-making.

Procrastination:

• go over what you have to do and plan how you will approach the task.
• break larger tasks into smaller subtasks.
• set some priorities and focus on completing those first.
• schedule out your time – work for an hour and then give yourself a short break.
• reward yourself when you finish a task
• make a list of things you should do but don't want to do.
• find these reasons why not.
• ofte it's not ready for action.
• step out of the control situation
• never feel guilty when structure is flexed
• calender use. set specific time instead of later
• try giving yourself a short period of time to complete tasks so that you won’t have a choice but to do
• being realistic about your goals can help you progress towards better time management
• having positive self-talk can contribute to the release of feel good hormones & emotions and lead to overcome procrastination
• you can start with your most important tasks or a difficult task to make it easier to then work on a small task later
• or you can try 'warm up' then get into the flow, then start with your unimportant tasks
• try what works as long you focus 
• avoid distractions: use time management see below, put phone on airplane mode when work unless you need to be available 
• headphones 🎧 with music that works for you
• start with 5 minutes

Reflection:

• The first steps are recognizing that procrastination is more than laziness and identifying why you might be putting things off in the first place.
• Be kind to yourself but be firm when needed.
• Watch video of Mr. Bryan Tracy see below
• What are you feeling that is leading you to delay a particular task?
• Are you overwhelmed by the scope of the task?
• Are you bored or unmotivated to do it?
• Do you fear doing something unless you can be 100 percent perfect at it

Goalsetting 

Pay attention what has your attention 

• Short-term goals typically can be accomplished within a few months.
• Long-term goals take longer to achieve, requiring at least six months, or up to several years from now.
• Subgoals. It is wise to write down subgoals. Easy to achieve goals and this avoids the feeling of overwhelm.
• Micro goals. So easy that it feels comfortable. 
• Smaller, incremental* goals give you a greater sense of control, which can increase motivation, build momentum and could improve your results

Celebrate the wins. 

• Dr. Williamson said. ´To Achieve Big Goals, Think Small´ - The New York Times

General tips:

Flexibility:

• Bear in mind that your time blocks you added to it are simply a guide to help you stay focused on what matters. But it can be changed throughout the day if necessary. What matters is that it works for you. 

Relaxed brain works best

• Never feel guilty when structure is flexed, however remind yourself about the feeling when you did it and how it feels when you don't and then choose

Breaks:

• Remember to take breaks between tasks.
• We’re not machines, so we need to take a few minutes to stretch our legs or take a deep breath before moving on to the next task.
• See pomodoro below

Timeboxing

• is a time management technique that involves allocating a fixed, maximum unit of time for an activity in advance.
• The main idea behind timeboxing is to help individuals stay focused and work more efficiently by dedicating specific time slots to particular tasks or activities.

Here's a step-by-step explanation of how timeboxing works:

• Define tasks or activities**: Identify the tasks or activities you need to accomplish. These can be related to work, personal projects, or daily routines.
• Estimate time needed: Estimate the amount of time required to complete each task or activity. This estimation doesn't need to be exact but should provide a rough idea of how long each task might take.
• Set time limits: Assign a fixed time limit, or "timebox," to each task or activity based on your estimations. Be realistic with your time allocations to avoid overcommitting or underestimating the time needed.
• Prioritize tasks: Determine the order in which you'll tackle your tasks, based on factors like urgency, importance, or dependencies.
• Stick to the timebox: Once you begin working on a task or activity, stay focused and work within the allocated timebox. When the time is up, move on to the next task.
• Review and adjust: After you've completed a set of tasks or activities, review your progress and assess whether your timeboxing approach was effective. Adjust your time allocations or task prioritization if needed to improve your time management strategy.

Benefits of timeboxing include better focus, increased productivity, improved time management, and reduced stress. By setting clear time limits and working within those constraints, you can maintain a steady pace and make progress on your tasks without becoming overwhelmed or losing track of time

Time blocking

is a simple time management technique where you schedule focused work periods for specific tasks. It’s like breaking your daily to-do list into timed slots.

How to time block:

• Start by listing your tasks
• Allocate dedicated time blocks to each task
• Include breaks and buffer times to handle unexpected interruptions

Time mapping

This is an effective time management technique that surpasses the simplicity of traditional to-do lists. It revolves around breaking the day into specific time blocks to allocate dedicated periods for various personal responsibilities and work tasks and calculate time spent on different activities.

Time maps offer a detailed breakdown of ‘when‘ and ‘how‘ you navigate through your days, allowing for a more nuanced evaluation of your time use beyond a mere listing of actions.

GTD system Getting things done

Developing the skills for stress-free productivity. Knowing how to get the right things done is a key to success. It’s easy to get distracted and overwhelmed. Stay focused and increase productivity. 

Getting fast, easy as possible. What is the quality experience you're having, how relaxed are you.

GDT is about developing the skills for stress-free productivity.

It's very holistic. Get there fast easy with least energy. So we can stay present. Better priority choices what to do moment to moment.

Make the choices with least effort. Allogate the energy. 

Example: 10 calls on list. What is the best call what I can make now in this timeframe and in this situation in this window. Always make advantage of limitation. However you should have this covered. Understanding what needs to be done and what can be done in the current situation. 

Time: calender and watch are tools. Based on this. Structured life. Question what can I do in such and such time and energy frame.

How much capacity I have how I can maximise this. Framing.  

White spaces. Build-in time in defining time and stick to it. Processing time for meetings and new info. 

The best way to find priority is to clean up. 

Create habbits: clean-up house. Deal what is in front my face.

Do what's on your mind. Unpeal the onion.

A-B-C  prioritization method

The ABCDEH prioritization method is the Holistic time management technique that helps individuals effectively allocate their time, energy, and resources to tasks based on their level of importance and urgency. The method involves categorizing tasks into 8 groups.

Here's a brief overview of how to apply the ABCDE method:

• List all your tasks or activities the last hour of the day before
• Read the tasks before start text morning 
• Assign each task to one of the 8 categories
• Prioritize tasks based on their category, focusing on A tasks first, followed by the others 
• Schedule time in your calendar to work on tasks based on their priority level, ensuring that A tasks receive immediate attention

A-1: Highest priority: Task that are both urgent and important, and require immediate attention. When we do the most important thing we are the busiest people in the world. When you are really 

B1-B2-B3: Moderate priority: Tasks that are important but not urgent, meaning they can be scheduled for later.

C1-C2-C3-C4-C5: Low priority: Tasks that are neither urgent nor important, and can be scheduled for a later time or delegated to others.

D: Delegate: Tasks that can be delegated to others, freeing up your time for more critical activities.

E: Eliminate: Tasks that are unnecessary or have no value and can be removed from your workload.

By using the ABCDE method, you can better manage your time and resources, ensuring that your efforts are directed towards the most critical activities and that you maintain a balanced workload.

There are not interruptions it's only mismanaged. Often excuse.  

And if you should have this into then this is part and it is not an interuption. 

1-3-5

The premise is straightforward: every day, you focus on 1 major task, 3 medium tasks, and 5 smaller tasks. This structure forces you to prioritize, ensuring that your most important goals receive the attention they deserve without letting smaller, necessary tasks fall 

https://trackingtime.co/productivity/unlock-your-productivity-master-the-1-3-5-rule-for-daily-success.html 

Pomedoro

The Pomodoro Technique is a time management method developed by Francesco Cirillo in the late 1980s.  He used a kitchen timer to break work into intervals, typically 25 minutes in length, separated by short breaks. Each interval is known as a pomodoro, from the Italian word for tomato, after the tomato-shaped kitchen timer Cirillo used as a university student.  https://en.wikipedia.org/wiki/Pomodoro_Technique#References